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vIRTUAL FRONT DESK ACADEMY
Feeling stuck in admin overload or burned by bad hires? Traditional chiropractic offices struggle or even fail because they're built on an outdated staffing model. Virtual teams aren't just an alternative - they're the evolution of profitable, scalable practice.
Limited Availability
Every client gets our full attention and hands-on support. To keep our standards high, we cap each round at just 8 clients.
JANE SMITH
"Before working with [your name], I was struggling to get more than 2 clients per month. Within 90 days of implementing the system, I signed 8 new high-ticket clients and doubled my revenue."
JOSH FORTI
"We did over $200,000 on just 60 virtual attendees! Dan came up with the offer and helped write the entire event!
WILLIAM BROWN
"He converted the room at 32 percent that day, which shocked us. He's by far one of the best in the world at this, and that's proven many, many times over."
ONLY 30 SPOTS AVAILABLE
CLIENT SUCCESS STORIES
"Before working with Dr Herba , I was struggling to find qualified team to run my front desk. Within 90 days of implementing the system, we transformed how our front desk was operating."
Dr Anthony
"Our revenue is up over 20% since making the switch to a virtual team, and for the first time my onsite team gets to do what they love, and my virtual team is happy to do all rest"
Dr Lonnie
Our VA has been a huge help with ins verifications, emails, messages, record requests and communications between us, patients and other entities. Not hearing the phone ring in the office is actually really freaking great. The in office staff feel like they have a dream job and are much less stressed then whom we’ve had in the past. They can focus on people and that’s what we want.
Dr Hunters'
"The Virtual Front Desk Academy VA program and working with Dr Herba has been AWSOME! After 20 years of practice I wish I did this sooner. I can slowly feel the weight coming off of my shoulders and getting more free time! My Team loves the extra help, and I LOVE the reduced payroll.. Its like I hired 1 1/2 people for the price of one!
Dr Marco
What others are saying
This works for hundreds of others and can work for you too.
BONUS #3
Scaling Kit™
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THE VIRTUAL TRANSFORMATION
Right now, you might feel stuck trying to hire, train, and manage your front desk staff.
It’s frustrating, expensive, and time-consuming.
Maybe you’ve dealt with staff who leave only after a few months of training, or you’re worried about losing a key employee who handles everything.
This takes your focus away from what you do best—caring for your patients.
What if there was an easier way?
A revolutionary way to replace your admin team with someone reliable, highly skilled, and trained to handle everything—from scheduling appointments to collecting payments, patient follow-ups, and even marketing—without the constant hiring and training headaches?
That’s what the Virtual Front Desk Academy is all about. We help chiropractors like you, replace your admin team with HIPPA certified medical virtual assistants who are trained and updated in the latest AI.
They’ll take over the tasks that slow you down, saving you time, money, and stress. With our system, your front desk will run smoothly, and you can finally focus on growing your practice.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
HOW IT WORKS:
The Virtual Front Desk Academy’s Practice Accelerator Method™ guides you through AI driven smart preparation, the right virtual hire, and streamlined done for you enhanced onboarding—so you can build a lean, efficient, and scalable practice backed by a virtual medical team that simply works.
WHAT'S INCLUDED
When you join the Virtual Front Desk Academy, you’ll receive everything you need to transition your practice seamlessly to a virtual front desk system. We’ve broken it into three clear phases:
Phase 1: Organize with the P.A.S.S. Method
(Days 1-30)
Practice•Analysis•Systems•Set-up
• What Happens: We begin with a full review of your current systems to spot inefficiencies and missed opportunities.
• Next, Our custom AI tools—like The SOP Architect—interviews your key team members to capture processes, tasks, and communication workflows. We then turn that into organized training templates and onboarding systems, reducing setup time by over 80%.
• You’ll Also Get: A complete library of proven tools, including up-to-date email templates, phone scripts, and text message sequences—ready to use to fit your practice.
• Outcome: Your systems will be organized, documented, and fully prepped for a smooth handoff to your Virtual Front Desk, ensuring consistency, clarity, and scale.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
Offer, Messaging, and Deliverables Workshop
Date: December 28th, 2024 - 10 AM EST
This is where we turn good offers into irresistible ones.
Whether you're refining an existing offer or starting from scratch, I'll work directly with you to:
Achieve Clarity: Make your offer crystal clear.
Articulate Value: Present your offer to command premium prices.
Target Precisely: Speak directly to your ideal clients and address their pain points.
Increase Efficiency: Streamline your deliverables to reduce unnecessary work.
Who it's for:
Anyone who needs to refine an existing offer or create a new one.
Next steps:
Complete an assessment. Once approved, you'll gain access to the next workshop.
Note:
Even if you offer straightforward services like legal or medical practice, the messaging strategies you'll learn here are crucial for your success. This workshop is required because it builds the foundation for everything that follows.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
Phase 2: Hire with the H.I.R.E Method
(Days 30-45)
Headhunt•Interview•Review•Empower
• What Happens: We bring in our VIP headhunters and walk you through the entire hiring process.
How It Works:
You’ll learn exactly how to vet, shortlist and select candidates who are a strong cultural and professional fit—including language skills and personality. We help with every step:
• Pre-vetting and screening
• Shortlisting top candidates
• Live support during interviews (we will even join you on the call)
•Once Hired:
Most companies, just hand you a VA and wish you luck—We guide the full onboarding process to ensure they stick. Your VA will receive done-for-you (DFY) weekly training, and you’ll get one-on-one coaching to navigate any early challenges.
We haven’t had to replace a VA in over 2 years—because we get it right the first time.
•Outcome:
You’ll walk away with a dedicated, long-term VA who fits your teams culture—saving you time, reducing stress, and giving you back control of your front desk.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
Phase 3: Scale with the S.C.A.L.E Method
(Days 46-90)
Systems•Connect•Automation•Leverage •Educate
• What Happens When You Work With Us:
We turn your virtual assistant into a high-performing, AI-powered front desk & admin pro—fully equipped to handle your marketing, operations, and patient communication like a seasoned in-office team member.
You’ll get:
✅ Our 60-Day VA Success Onboarding – Weekly done-for-you (DFY) training so your VA ramps up fast
✅ Plug-and-Play Toolkits – Just send and watch your VA learn exactly what to do
✅ Insider Tools & Checklists – Step-by-step guidance, pro tips, and behind-the-scenes support that accelerates their skills
✅ Insider Access: – Our VA's help your VA's if you ever get stuck.
Skills Your VA Will Master
• Community outreach & local engagement
• Organic Facebook & Instagram management
• Reactivation campaigns for past patients
• Google Places profile optimization
• Plus access to our AI SOP Tools with 259+ ready-to-use tasks covering every corner of your practice
• The Result:
A lean, AI-integrated virtual front desk that reduces overhead, drives growth, and scales with you—so every time you hire, you start with a fully built system, not from scratch.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
We deliver true white-glove treatment to every client—because excellence can’t be rushed. That’s why we only accept 8 clients per intake.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
If you are one of the 30 selected participants in Epic Pitch Mastery…
You'll unlock the secrets to success from one of the most consistent online entrepreneurs in the world. While many coaches come and go, my team and I have a proven track record of generating millions and helping hundreds achieve their financial goals for nearly a decade. This is your chance to work closely with me and my team—an opportunity that only 0.1% of people will ever have.
ONLY 30 SPOTS AVAILABLE
BONUSES
These 5 powerhouse bonuses are designed to eliminate the biggest roadblocks practice owners face. Each one is here to remove overwhelm, guarantee correct execution, and make the process so easy it’s practically on autopilot.
BONUS #1: Bonus #1 — Rapid SOP Architect: Custom GPT Booster
What You Get: Our proprietary AI tools capture and organize your workflows 80% faster—what used to take weeks now takes days.
Why It’s Important: You’ll launch with crystal-clear SOPs your VA can follow immediately, so nothing gets missed.
Value: $2,500
BONUS #2: VIP Headhunt & Interview Support
What You Get: Skip the hiring stress. We pre-vet candidates, build your shortlist, and even join your interviews to ensure you pick the perfect VA—removing 100% of the guesswork.
Why It’s Important: We make sure you hire right, the first time based on your skill needs and make sure your candidate is a perfect cultural fit.
Value: $1,200
BONUS #3: Ops Kit Acceleration Packs
What You Get: Phase-by-phase checklists, templates, and tools that make onboarding foolproof.
Why It’s Important: Your VA simply follows the steps, and you can trust it’s done right the first time.
Value: $2,000
BONUS #4: AI Marketing & Operations Toolkit
What You Get: Private apps, compliant notes module, billing systems, and campaign generators—so your VA can execute both marketing and admin flawlessly without leaning on you for every decision.
Value: $1,800
Bonus: 1-Year Community Access + Lifetime Updates
You’re never alone. Get direct access to our expert community, ongoing email support, and lifetime updates to all training materials—so you stay ahead as tools and best practices evolve.
Plus, enjoy free access to any new content we add in the future!
Total Bonus Value: $7,000+
These bonuses remove every barrier between you and a fully functional, AI-powered virtual front desk. You get the tools, the templates, the guidance, and the support—so success isn’t just possible, it’s inevitable-and the potential to save up to $25,000/year per front desk hire in payroll costs.
BONUS #1:
Client Attraction Blueprint ($2,000 Value) Our step-by-step system for filling your calendar with qualified discovery calls.]
BONUS #1:
Client Attraction Blueprint ($2,000 Value) Our step-by-step system for filling your calendar with qualified discovery calls.]
and
BONUSES
BONUS #1
Client Attraction Blueprint ($2,000 Value) Our step-by-step system for filling your calendar with qualified discovery calls.]
Many entrepreneurs miss out on valuable marketing opportunities because their emails go unread due to poor deliverability. In this bonus, we'll provide you with the exact strategies and guidelines to ensure your emails reach their destination. If you opt for a Deal Engine account, our Head of Tech, Gary, will personally set up and optimize your email server for optimal deliverability—completely done for you!
BONUS #2
13 Stories
Wondering what stories to share during podcasts, speaking engagements, or webinars? This advanced storytelling course will equip you with 13 essential stories every business needs. These narratives will help you build trust, connect with your audience, and overcome sales objections. Once crafted, these stories will transform potential customers—who know nothing about you—into loyal fans. Whether you’re speaking on the phone, at an event, or in a sales video, these 13 stories will give you everything you need to turn leads into customers.
BONUS #3
Webinar Pitch Mastery
Few have achieved eight-figure sales through webinars, but we have—and now you can learn from the best! In this training, you’ll discover the secrets to crafting high-converting webinars that effectively sell products priced under $2,000. Learn how to generate significant income from live and automated webinars, allowing you to earn passive income on autopilot. By the end of this training, you'll know exactly how to script your webinar and launch it faster than you ever thought possible.
BONUS #4
1 Year Access to Artemo
Enjoy an entire year of access to our AI copywriting software, Artemo. This powerful tool will help you create all the copy you need for sales pages, landing pages, emails, Instagram content, YouTube content, and more—in just seconds!
BONUS #5
VA Content Machine
You may have noticed we consistently produce a high volume of content daily across Instagram, YouTube, and sales videos. What if I told you our entire content team costs just $2,000 a month? We've developed a system and operational procedures that enable us to hire affordable virtual assistants who handle editing, posting, and optimizing videos at a fraction of agency costs. Our COO, Joe, will guide you through this entire system and install it in your business, and empower you to generate massive amounts of content without the hefty staffing expenses.
ONLY 30 SPOTS AVAILABLE
INVESTMENT
We offer two straightforward payment options for the Virtual Front Desk Academy:
Pay in Full: $9,597 (Save $2400)
Total value: $11.997
Payment Plan: 4 payments of $2997
NEXT STEPS
1. Click the button below to schedule a call
2. We'll discuss your goals and ensure we're a good fit
3. If we agree to work together, you'll get immediate access
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
ABOUT YOUR COACH
Hi, I’m Dr. Matt Herba. I know firsthand how quickly the stability of a chiropractic office can be shaken.
From 2004 to 2020, I ran a large, staff-driven clinic in Florida. We were busy, profitable, and fully staffed—until life threw me a curveball. When my son, who is blind and autistic, needed specialized schooling, in 12 short months, I had to sell my practice and move my family to Boston.
That’s when reality hit me: starting over meant facing rising costs, constant hiring struggles, and the stress of keeping a full team afloat. I realized that if unexpected change could blindside me, it could happen to any chiropractor. And if you’re not prepared with a more flexible, future-proof model, it can take your practice down fast.
The truth? The future of chiropractic isn’t about bigger teams—it’s about smarter systems. Over the last three years, I built exactly that: an AI- enhanced practice model that replaced my front desk and admin team with highly trained virtual assistants. I cut my overhead by 60%, streamlined operations, and kept the same high-quality patient experience.
Now I teach other chiropractors how to do the same. Using my proven system, you can escape the endless hiring cycle, slash costs, and run a lean, AI-powered practice that adapts to whatever the future throws at you.
Every doctor I’ve worked with has kept their VA, seen long-term results, and reclaimed the freedom to focus on what matters most—patient care.
Change is coming whether we’re ready or not. My job is to make sure you are ready.
Click the button below to schedule a call
We'll discuss your goals and ensure we're a good fit
If we agree to work together, you'll get immediate access
Your success is our priority. We limit each program cycle to only 8 clients so we can give you the care, focus, and white-glove service you deserve.
GUARANTEE
We offer a 100% free replacement guarantee for up to 1 year. We will personally help you recruit, hire, and train a new VA to ensure your practice runs smoothly.
Youtube Growth Mastery
After spending $250,000 on YouTube coaches, Dan has finally cracked the code on how to produce YouTube content that brings you customers. In this master class, you’ll learn exactly how to know what videos to create, how to create your titles and thumbnails, and how to script your videos. As well as how to record and edit them easily without massive expense.
Paid Ads for Free Mastery
Today we have spent over $7 million on paid ads and have done over $32 million in sales. The secret to making money from ads is system where ads don’t cost you any money. These are called “break even funnels“. In this training, you will learn how to create ads that make you money, the same day you spend money, so that your marketing to customers, not leads. If you have no brand, no audience and no authority, this training will show you how to fill your events from day one.
Book in a Day Method
The fastest way to create authority in your space is to write a book. It also makes the best break even funnel, and it attracts the exact customers that you would attract for your event. Putting a book in front of your main offer can triple or more the conversion rate. But it takes a long time to write a book, unless you have this training. You’ll learn how to write an entire book in just one day, using AI to assist you, so that you can start spending money on ads and attracting customers your first week in business.
vIRTUAL FRONT DESK ACADEMY
Results are not guaranteed and will vary based on individual effort, implementation, and market factors. Examples and testimonials represent exceptional outcomes and are not typical. Please consult with your own legal, financial, or compliance advisors before applying any strategies in your business.